Board Meeting Minutes

MCTV BOARD MEETING 5/10/17 MINUTES

Present: George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer). Staff: Kurt Broderson (executive director), Dick Thodal (assistant  director). Absent: Bryan Alexander (vice chair)

Agenda
Call to Order
Len called the meeting to order at 8:06

Approve Minutes
The February 2017 meeting minutes were approved.

Treasurer’s Report
Susan reported that the budget continues to be in good shape. MCTV has received a quarterly Comcast payment of $33,000. The payment includes $26,000 for MCTV’s operating expenses and $7,000 for the station’s capital budget.

Board Reorganization 
Len, chair and shepherd of our exuberant meetings for the past several years, would like to concentrate on his storytelling programs. Susan will replace him as chair and Len will become vice chair. Maria will become treasurer. George will remain secretary.

The board recommended that Bryan again be liaison with ACSD, Susan with the selectboard, and Maria with the library. MCTV bylaws state that these organizations select their liaisons. Kurt will discuss MCTV’s recommendations with each organization. No opposition is expected. 

 VAN Annual Meeting
With a crowded agenda, the board deferred discussion of VAN’s annual meeting until the June meeting. Kurt, Dick, Len and George attended. One troubling development is Comcast’s forthcoming appeal of improvements, such as improving signal quality, mandated in the Public Service Board’s ruling on the cable company’s application for renewal of its CPG.  

MCTV will begin negotiations with Comcast later this year to renew its contract to be the local service provider for Middlebury and Weybridge. VAN is known nationwide for its aggressive negotiations and agreements can be cited as precedent in other negotiations, such as ours and others around the country.

New Server Update
 After lengthy study, Kurt and Dick have ordered a new server from TelVue, the station’s longtime supplier of servers. MCTV’s current, very creaky server finally failed and has been replaced by a loaner from TelVue.

 The $25,000 new server, being customized for MCTV’s needs, is “future proof” and should be in service in four to five weeks. MCTV received $2,500 for its old server and will save about $500 with full payment at the time of the order.

 Memorial Day Parade
MCTV will continue its popular “you’re-on-television” float. Dick will talk with Eric about using his truck. Last year’s banners will decorate the truck.

Dick’s Retirement Recognition
 There will be reception from 6-6:30 on June 13 prior to the select board meeting. Maria is in charge of arrangements. Board members should forward to Kurt thoughts on an invitation list, such as past board members, community friends, etc. There will also be a notice in The Addison Independent. 

 Adjournment
The meeting adjourned at 9:37.

 

MCTV BOARD MEETING 5/10/17 AGENDA
Wednesday, May 10, 2017 8 AM
MCTV Studio Third Floor Ilsley Library
AGENDA
Call to order
Approve February Minutes
Treasurer’s Report
Board Reorganization
VAN annual meeting report
Review of MCTV annual meeting
New server update
Memorial Day Parade
Dick’s retirement recognition
Future Trends
Other business
Next meeting date
Adjourn

 

MCTV BOARD ANNUAL MEETING 2017 MINUTES
MCTV Annual Meeting
Wednesday, April 6, 2017
Meeting Room, Middlebury Town Hall

Present: George Bellerose (secretary), Bryan Alexander (vice chair), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), Susan Shashok, (treasurer). Staff: Kurt Broderson (executive director), Dick Thodal (assistant director).

Business Meeting
Call to Order
Len called the meeting to order at 4:35. Note because of Snowstorm Stella, the scheduled March 14 annual meeting was cancelled and rescheduled to April 6.

Approve 2016 Annual Meeting Minutes
The 2016 annual meeting minutes were approved.

Adopt Budget/Treasurer’s Report
The 2017 operating budget of $129,358, a slight decrease from $134,325 in 2016, was approved. The decline results from Dick’s retirement at the end of June. The board continues to conservatively estimate Comcast’s annual contribution and is well positioned to spend approximately $40,000 for a new server to replace the current server which is constantly breaking down.

Amend Bylaws
The board approved new bylaws that established that the seven-member board would now consist of four, rather than three, at-large members elected by MCTV membership; one member appointed by the Middlebury select board; one by the Addison Central School District board; and one by Ilsley Library trustees. Because of the recent consolidation of district school boards, only one member, not two, is needed to represent the board.

Elect Two At-Large Board Members
Len and Deborah were reelected to three-year terms.

Other Business
None.

Adjourn
The business meeting was adjourned at 4:52.

 

MCTV BOARD MEETING 2/8/17 MINUTES
MCTV Board Meeting
February 8, 2017
Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Len Rowell (chair), and Susan Shashok (treasurer). Absent: Mariah Graham, Jennifer Molineaux. Staff: Kurt Broderson (executive director), Dick Thodal (assistant director). Absent: Jim Corbett, (production coordinator). Guest: Kevin Unrath.

Agenda

Call to Order
Len called the meeting to order at 8:08.

Approve Minutes
The January minutes were approved after correction of minor errors.

Treasurer’s Report
Susan’s report was accepted. Comcast’s 2017 February payment of $26,352.99 represents a 6% increase over the 2016 February payment. The board has been concerned that “cord cutting” by cable users could reduce these payments. However, Comcast has apparently successfully countered the potential loss of subscribers by increasing cable package options and monthly fees.

Annual Meeting

Approve Warning for Bylaw Change
The board approved changes in Article III: Board of Directors that reflect the consolidation of Addison Central School District into one school board. The bylaws will now require that ACSD appoint one, not two, representatives to the seven-member MCTV board. Trustees of Ilsley Library will now appoint one member to the MCTV board, a bylaw change acknowledging the ever-increasing integration of library and MCTV programs. MCTV’s board has had an Ilsley representative for several years; the article change codifies the relationship. The changes will be formally approved at the annual meeting. The board also agreed, given that MCTV has extensive student programming, that it would be helpful to have a non-voting student representative on the board. Kurt will search for such a person. This did not require a bylaw change. The board will revisit and clarify who qualifies to be a MCTV member at a future meeting.

Program and Speakers
As in past annual meetings, the board will solicit the views, concerns, and goals of the community as part of our annual updating of the Community Access Plan. This year the big-picture discussion will center around several questions: What are the organization’s communication infrastructure needs, opportunities, and challenges in the next five years? How can the community and MCTV work collaboratively to reach these goals? Kurt, as a start, will ask the following people if they would be willing to present brief overviews: Timothy O’Leary, technical innovation specialist at ACSD; Kathleen Ramsay, town manager; Erica Garner, chair of the Community Partnership Council; Chris Kirby, Ilsley reference librarian; Robin Scheu, executive director of Addison County Economic Development Corporation and a state legislator; Angelo Lynn, publisher of The Addison Independent; and Bryan Alexander, futurist. Either Kurt or Bryan will facilitate the discussion. The annual meeting is March 14 at 4:30 in the community room of the library.

Transition Goals for 2017
Kurt discussed the transition goals and division of labor for Kurt, Dick, and Jim until Dick’s retirement on June 30. Dick, as resource and mentor, is sharing his experience with core functions with Kurt. Jim is largely “up to speed” on meeting coverage. The board will review transition progress at April and June meetings and will tweak as needed.

Comcast CPG and Contract Update
In a post-mortem on the PSB’s recent approval of Comcast’s Certificate of Public Good, Dick reported that one longstanding VAN goal, listing of VAN stations’ programs in the Comcast’s program guide, was achieved. However, PSB’s response to another longstanding VAN goal, technical parity in signal quality, was positive but lacked specific obligations for Comcast. Kurt reported that he had been discussing a common negotiating template with 10 other community stations whose Comcast contracts also expire this year. Dick advised that MCTV should contact Comcast in June about the renewal of our seven-year contract with them to be the accountable management organization for the area.

Access Plan
The board will review the plan in April after considering comments from the annual meeting.

Recent Activities

Future Trends
Bryan discussed the declining college-age demographic and the troubling, economic implications that threaten the survival of many colleges, especially in the Northeast. In a Reality 101 presentation, Bryan discussed how virtual reality, augmented reality, and mixed reality are radically changing how we access and experience the world. Mixed reality is the merging of real and virtual worlds to produce new environments and visualizations where physical and digital objects co-exist and interact in real time. As costs decline and use increases, MCTV may want to support these applications in the public media lab.

Other Business
Kurt reported that he had not yet had time, given the transition, to investigate the grant program of the Council on Library and Information Resources that supports the digitization of at-risk audio and audiovisual material.

Next Meeting Date
April 12, 2017

Adjourn
The meeting adjourned at 9:46.

 

MCTV BOARD MEETING 1/11/17 AGENDA
AGENDA
Call to Order
Introduce New Production Coordinator
Approve December Minutes
Treasurer’s Report
Three Year Budget Projection
Library Space Planning
Goals for 2017
Annual Meeting
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING 1/11/17 MINUTES
Office, Ilsley Library
Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Maria Graham, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Kurt Broderson (executive director), Dick Thodal (assistant director), Jim Corbett, (production coordinator). Absent: Jennifer Molineaux. Guest: Kevin Unrath.

Agenda
Call to Order
Len called the meeting to order at 8:12.

Introduction New Production Coordinator
Kurt introduced Jim Corbett, the station’s new production coordinator. Corbett, who began last week, had been production manager at Barre’s CVTV station. The background of the coordinator, a Pittsford native, made him the clear choice and an ideal fit for the position, Kurt said.

Approve Minutes
The December minutes were approved with the following change: Jim Corbett attended St. Lawrence College not St. Michael’s College.
Treasurer’s Report/Three-Year Budget Projection
 The board approved Susan’s December report. Susan noted two major disbursements: $10,000 from the discontinued health benefits program was distributed to staff on a prorated basis; $10,064 from the maintenance equipment line item was spent on a mobile server, three HD cameras, and an HD monitor. This equipment will simplify and improve coverage of non-station programming, such as Festival on the Green and school events. Dick submitted a projected three-year budget, 2017-2019, based on annual salary increases of 4% and annual increases of Comcast support of 4%. Total expenses are projected as follows: 2017, $149,083; 2018; $138,694; and 2019, $142,925. The decline represents lower payroll expenses following Dick’s retirement in June of 2017. Kurt noted that MCTV was at an exciting point in its history and that the operating and capital balances will be improving, from $92,677 in 2017 to $129,082, a very healthy level. The board expects that the future switch to higher HD transmission will require major capital expenditures.

Library Space Planning Kevin reported that Ilsley’architectural consultants after evaluating the library’s program and space needs have developed three options. One option proposes a larger library at a new site. The other two options involve major alterations to the existing library and additions that would add 6,000 and 8,000 square feet. MCTV’s space, 1,200 square feet, is sufficient but its third-floor location isolates the station from the public and makes integration of library-MCTV programs more difficult. In addition, MCTV’s office with only one entrance does not meet code that requires two exits for a public space. MCTV’s production facility, studio space, and storage should be located more appropriately throughout the new space, Kevin and the board agreed. Kurt will continue to attend the library-architect discussions, which will continue through the spring. While Ilsley has long wanted to expand its space—discussions began two years ago—any construction could be three to five years away, Kevin estimated. Ilsley has recently hired a consultant for advice on a fund-raising campaign to help fund what could be a $4 million or more expansion. The library does not want to seek town support until it has attempted to raise the money privately, Kevin said.

Goals for 2017
For the February meeting, Kurt, Dick, and Jim will prepare a list of their goals for the next six months. The board will review the progress of the leadership transition in June and tweak goals as needed.

Announcement of Transition
Dick, being Dick, does not want a ticker tape parade to honor his 20-plus years of MCTV leadership when he retires in June. (The board will meet stealthily with approval of legal counsel to come up with a plan. Possibly a wood statute of Dick with webcam and chain saw in the new town park.) In the interim, Keith will update the select board at its January 23 meeting on the leadership transition and on MCTV’s long-term plans.

Annual Meeting
The meeting date has been changed from Thursday, March 16 to Tuesday, March 14. The meeting will be warned after the board meeting on February 8. At that meeting, a bylaws amendment changing the board composition from two to one school representative and replacing the second school representative with a library board member will be reviewed for adoption at the annual meeting. The board also discussed possible themes for the annual meeting discussion. In the past, the meeting has been used to help MCTV assess community needs and ask how we can better serve the community and collaborate with other town organizations. Discussion will continue at the February meeting.

Future Trends
Bryan’s presentation was deferred until the future, February.

Other Business
The board agreed that Kurt, Dick, and George should investigate a new grant program from the Council on Library and Information Resources that supports the digitization of at-risk audio and audiovisual material. Dick has long been concerned that historically valuable programs, such as continuous coverage of 20-plus years of select board coverage, needs to be inventoried, archived, and digitized. The pilot program will support projects for as long as a year with grants from $5,000 to $25,000.

Next Meeting Date
February 8, 2017

Adjourn
The meeting adjourned at 9:34.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, December 14 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve November 9 Minutes
Treasurer’s Report
Approve Possible Over Budget Equipment Expense
2017 Budget
Health Reimbursement
Annual Meeting
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
December 14, 2016 Office, Ilsley Library

Present: George Bellerose (secretary), Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair), Deborah Felmeth. Guest: Kevin Unrath

Agenda
Call to Order
Len called the meeting to order at 8:11.

Approve Minutes
The November 9 minutes were approved with the elimination of the salary figure for the new executive director.

Treasurer’s Report
The board accepted Susan’s monthly report. Year-end figures will be available at the January meeting.

Approve Possible Over Budget Equipment Expense
Dick updated the board on his continuing research on how and when to update MCTV’s old, patched-together server system. This system does not meet the requirements for High Definition transmission, the higher-quality resolution that is available in Comcast channels but not yet in MCTV’s channels. Dick and Kurt’s research was precipitated by the annual end-of-the-year discounts offered by Telvue, MCTV’s longtime supplier of server equipment. The discounts offered on the roughly $24,000 cost of the upgrade were initially appealing, but there are many unknowns in purchasing an HD server now, Dick reported. MCTV records in HD but Comcast does not provide HD transmission. As a result, MCTV has to downgrade its HD quality to lower-quality regular transmission. VAN has urged the Public Service Board to require Comcast to provide this higher-quality service as a condition of the renewal of its Certificate of Public Good, its operating license. PSB’s decision is expected later this month. The board approved giving Dick and Kurt the flexibility to move forward and overspend the $20,000 in the equipment budget and to tap the capital fund if needed. Kurt and Dick thought the current workarounds were sufficient until the availability of HD and the impact of the Cloud are clearer.

2017 Budget
The board approved the proposed 2017 budget with minor changes. The proposed 2017 budget of $145,883 is expected to be approximately the same as 2016 expenditures, $142,000 to date. The 2017 budget has many one-time changes as Dick transitions from half-time to retirement at the end of June and a new production coordinator begins early next year. Given these changes, the board asked Dick to prepare a three-year budget forecast. The 2017 budget, reflecting Dick’s conservative budgeting, does not increase Comcast’s 2016 support of $102,000. The support is based on cable subscribers fees; the board has been concerned that “cord cutters” and the move to Internet access will reduce Comcast’s revenues. However, Comcast’s support which normally increases about 4% a year increased unexpectedly by 11%, or $10,000, in 2016. At Kevin’s suggestion, the board increased the $600 travel and $1,500 dues budget to $2,200 and $1,700 respectively. This increase would cover the dues to join the Alliance for Community Media and for Kurt to attend the alliance’s annual meeting next year in Minneapolis. The alliance, the national equivalent of the Vermont Alliance Network, is a very valuable resource, Dick noted.

Health Reimbursement
No discussion. The board eliminated this benefit and replaced it with a one-time salary increase at its November meeting.

Succession
The succession committee has selected James Corbett, a recent St. Michael’s College graduate now working at CCTV in Barre, for the new production coordinator position. He is expected to begin the 35-hour, $29,000-a-year position shortly. He was chosen from an initial field of eight candidates. Dick and Kurt will detail their transition plans for the next six months for board review in January. In June, the board will review the transition and tweak administration and future programming as needed.

Annual Meeting
The board set the annual meeting for March 16. With ACSD’s consolidation of school boards, MCTV will need to amend its bylaws to reduce school board membership on the MCTV board from two to one seats. The board will then vote on replacing the school seat with a member of the Ilsley Library Board.
Given changes in the schools and at MCTV, the board agreed that a roundtable review of how the station can collaborate with the select board, school board, and other community organizations would be helpful. One topic of discussion could be the community-wide need for faster Internet connections.
As in the past, Kurt will prepare a short video highlighting MCTV’s 2016 programming.

Future Trends
Carried over to the January meeting.

Other Business
Kevin reported that the architect’s options for the library’s expansion are now nearing completion and would involve significant changes, such as the removal of the current elevator and movement of MCTV to another floor. He urged that the board have representation at the architect’s next presentation, January 3.

Next Meeting Date
January 11, 2017.

Adjournment
The meeting adjourned at 9:55.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, November 9, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve October 12 Minutes
Treasurer’s Report
Succession Planning and Budget
Health Reimbursement
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
November 9, 2016 Office, Ilsley Library
Present: Bryan Alexander (vice chair), George Bellerose (secretary), Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Deborah Felmeth. Guest: Kevin Unrath

Agenda
Call to Order
Len called the meeting to order at 8:19.

Approve Minutes
The October 12 minutes were approved.

Treasurer’s Report
Susan reported that the budget remains in good health and is on track with the 2016 budget projections.

Succession Planning and Budget
In a detailed, 90-minute discussion, Susan led the board through the recommendations of the succession planning group following its October 26 meeting.
1. The board agreed that as of January 1, 2017, staffing hours would be as follows: Kurt, 40 hours a week as the new executive director; Dick, 20 hours a week as the assistant director to assist in the transition until his retirement on July 1, 2017; Kathy, 18 hours a week, an increase of three hours, as programmer; and the new production coordinator position, 35 hours a week. Dick reported that the first six months of the 2017 budget will require a short-term drawdown of the current $42,000 operating fund balance to pay for the additional staff hours during the transition. This drawdown would not affect the financial stability of MCTV, Dick said.
2. The board agreed with the planning group’s recommendation to discontinue the annual $10,000 appropriation to reimburse staff for health care expenses. Equitable distribution of the benefits has been an administrative, case-by-case challenge and no out-of-pocket expenses have been reimbursed this year. The 2016 appropriation will be distributed to staff year on a pro-rated basis as a one-time salary benefit. This distribution will help recognize the competence, dedication, and hard work of the staff, the board agreed.
3. After meeting in executive session, the board agreed on a salary of $49,000 for the executive director in 2017. Len and Susan presented the offer to Kurt for his consideration.
4. The board tweaked the job description of the new production coordinator position and set a November 28 deadline for applications. The position will be advertised in area and state media as well as the VAN and MCTV website. Starting date is January 3.

Health Reimbursement
See above.

Recent Activities/Other Business
Carried over to the December meeting.

Future Trends
Carried over to the December meeting.

Next Meeting Date
December 14, 2016

Adjournment
The meeting adjourned at 10:20.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, October 12, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve September 14 Minutes
Treasurer’s Report
Succession Planning and Budget
Comcast CPG
Health Reimbursement
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
October 12, 2016 Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Absent: Deborah Felmeth, Maria Graham

Agenda
Call to Order
Len called the meeting to order at 8:14.

Approve Minutes
The September 14 minutes were approved with one change. See underlining for change. The board agreed to review whether it should ask the town for its past appropriation of $5,000, an appropriation that was reduced two years ago when the town faced severe budget constraints.

Treasurer’s Report
Susan reported that the budget continued to be in good shape. Next year’s budget will be affected by the leadership succession with Kurt becoming executive director and Dick reducing his commitment to 20 hours. See discussion below.

Comcast CPG
Dick reported that the Public Service Board has completed taking testimony on Comcast’s application to renew its certificate of public good. VAN in its testimony stressed the need for improved signal quality so that public television transmissions had “technical parity” with Comcast’s stronger signal. The Department of Public Service, unfortunately, did not address that need in its testimony. The board is expected to rule by the end of the year.

Succession Planning and Budget
Susan discussed the highlights of the October 5 meeting of the Succession Planning Group. Among the principal changes envisioned in the January 1, 2017 transition to new leadership is the need to create a new 20-hour position to provide flexibility in scheduling and programming. Dick and Kurt will continue to explore transition ramifications: 1. Create a hiring timeline and job description for the new 20-hour position; 2. Create a budget reflecting anticipated changes; 3. Write a descriptive paragraph for the four staff positions; and 4. Include the hourly division of labor in Kurt’s new job description. Susan said a full report should be ready for a vote at November’s board meeting. Given the many changes, Dick said he would prepare a 2017 budget for consideration at the November meeting. Dick recommended and the board agreed that MCTV should not ask for an increase from $3,000 to $5,000 in the town’s contribution to help cover the cost of select board coverage. An increase, given the town’s expected tight budget and the budget’s $20,000 support of Kurt’s position, would not be appropriate.

Health Reimbursement
No activity.

Recent Activities/Other Business
Jennifer and Susan discussed a special edition of Middlebury 5-0 that will address the issue of “Humanizing the Criminal Justice System” in a public forum to be held October 17 at the Middlebury town offices. Panel members in the 90-minute program will include Samuel Hoar, Addison Superior Court judge, Middlebury police chief Thomas Hanley, David Fenster, Addison County State’s Attorney, and John Kidde, Restorative Justice advocate and consultant.

Future Trends
Carried over to the November meeting.

Next Meeting Date
November 9, 2016

Adjournment
The meeting adjourned at 9:13.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, September 14, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve July 13 Minutes
Treasurer’s Report
Comcast CPG
Archiving
Succession Planning
Health Reimbursement
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
September 14, 2016 Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest: Kevin Unrath, Ilsley Library.

Agenda
Call to Order
Len called the meeting to order at 8:08.

Approve Minutes
The July 14, 2016 meeting minutes were approved with one change. In the succession planning report the following underlined section was deleted. “Broderson accepted and described his upcoming learning curve and a desire to retain the shared Library-MCTV shared IT function, which he’d like to title Production Coordinator.”

Treasurer’s Report
Susan reported that MCTV had received the town’s annual appropriation, $3,000, and Comcast’s quarterly support, which increased $425 to $25,833. The board agreed that it should ask the town for its past appropriation of $5,000, an appropriation that was reduced two years ago when the town faced severe budget constraints. The board will justify its request in a submission this fall outlining MCTV’s broadened services, such as maintenance of the town activity bulletin board in the new town hall.

Comcast CPG
Dick electronically circulated the Vermont Alliance Network’s 103-page brief to the Public Service Board on Comcast’s request for renewal of its Certificate of Public Good. The current CPG runs out December 31, 2016. The next CPG would grant Comcast, the state’s largest cable system, operating rights through 2028, a near eternity in the rapidly changing digital landscape. In a lengthy discussion of the brief, Dick stressed that VAN is once again asking for “technical parity”—any quality improvements in Comcast’s transmission infrastructure should be made available to PEG stations. The brief argues that “…Comcast is reluctant, at best, or intractable, at worst, to provide AMOs access to these new technologies or even a road map for how to gain access. Comcast has made its strategy to jettison PEG to digital Siberia abundantly clear in this Docket.” Dick noted that the brief stressed that higher-quality signals were critical for PEG’s survival and that PEG programming has widespread community support. The PSB is well aware of the lack of “technical parity,” Dick said. MCTV’s 7-year contract with Comcast to be the local community provider comes up for renewal in 2017. VAN is requesting that any structural upgrades and new conditions, such as requiring Comcast to acknowledge and publicize PEG programming, be universally applicable. In the past Comcast has had a “divide and conquer” strategy where each station had to negotiate improvements de novo.

Archiving
The importance of inventorying, organizing, and protecting 20-plus years of programming has long been a critical need for MCTV. A brownout in July that briefly threatened access to the archives has reinforced the need to make securing the archive a front burner concern, Dick said. Dick discussed the many redundancies already built into the system and outlined steps to create additional security. He cautioned that no system is 100% reliable.

Succession Planning
After a report from Jennifer and Susan, chair and secretary of the Succession Planning Committee and a 30-minute discussion, the board approved the following statement: It is the goal of the Succession Planning Group to transition the position of Executive Director by January 1, 2017. The group will continue working with staff to create job descriptions and a timeline for hiring the ED and MCTV staff. The committee will meet again on October 5. To help the committee draw up job descriptions, Dick and Kurt will develop a list of their priorities and goals, short and long term. The transition, the board agreed, presents both challenges and opportunities in thinking about what MCTV does well and how it can best meet community needs. While new leadership after 20 years of Dick’s leadership represents a very significant change, the board agree that Dick and Kurt’s close working relationship and their mutual trust should minimize any problems. Jennifer will step down as chair of the committee at the October meeting but will remain a member. She expressed interest in applying for a new staff position that could be created when Dick becomes a part-time employee. The board agreed with her concern that chairing the committee could become a conflict of interest. Len will become chair.

Recent Activities, Health Reimbursement, Future Trends
Due to lengthy discussions of the Comcast CPG, Archiving, and Succession Planning, the above agenda items were held over to October.

Other Business
Deborah will miss the next several meetings. The board wishes her safe travels in Syria.

Next Meeting Date
October 12, 2016

Adjournment
The meeting adjourned at 9:30.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, July 13, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve June 8 Minutes
Treasurer’s Report
Town Offices Transition
Archiving
Factfinding
Health Reimbursement
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
Wednesday, July 13, 2016
MCTV Studio, 3rd floor Ilsley Library

Present: Bryan Alexander (vice chair, acting secretary) Jennifer Molineaux, Len Rowell (chair), Susan Shashok (treasurer).
Staff: Kurt Broderson (technology coordinator), Dick Thodal (executive director).
Absent: George Bellerose (secretary), Deborah Felmeth.

Len Rowell called us to order at 8:05 am.

We discussed, then voted to accept minutes for the June 8th meeting (moved by Jennifer Molineaux, seconded by Susan Shashok, approved unanimously).

The treasurer reported an acceptable financial situation. Major purchases (new camera and mixer) lie ahead. We accepted the report (Bryan Alexander moved, Shashok seconded, approved unanimously).

We discussed the Middlebury town office transition, wherein construction continues.

We also discussed MCTV’s community archiving function, noting the upcoming release of a 1939 time capsule, which MCTV will record, working with the Sheldon Museum on the back burner for now. We considered how the station can best do this, with Rowell urging us to stay on top of archiving, and Alexander and Shashok agreeing archiving should be foregrounded. Alexander then nearly took the meeting completely off course by describing life streaming.

The factfinding group reported on meetings with the town and library, andShashok raised the topic of succession planning. To further discuss this we entered executive session at 8:41 am, returning at 8:57. Shashok moved that we offer Kurt Broderson the position of MCTV director upon Dick Thodal’s retirement and depending on negotiations; Alexander seconded the motion. Broderson accepted, and described his upcoming learning curve and a desire to retain the library-MCTV shared It function, which he’d like to title Production Coordinator. Thodal accepted this plan. We approved the motion unanimously. The fact finding group changed its name to Succession Planning.

Health care reimbursement:
We determined that a potential conflict could exist between our human resources plans and the Affordable Care Act, and that further research is required. We tabled any immediate action. Shashok celebrated Ilsley director Kevin Unrath’s leadership of the recent health care forum.

Recent activities:
The Festival on the Green was still going on, as of this meeting. The summer youth media programs were fully enrolled, and statistically dominated by boys (an 8:1 ratio).

Other business:
The library is exploring architects and financing for a renovation.

Next meeting date:
By acclamation we decided to forego an August meeting, and instead will next meet on September 14th at 8 am, in the usual location.

We adjourned shortly before 10 am.
Submitted respectfully,
Bryan Alexander

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, June 8, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order
Approve May 11 Minutes
Treasurer’s Report
Town Offices Transition
Archiving
Factfinding
Health Reimbursement
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
June 8, 2016 Office, Ilsley Library

Present: George Bellerose (secretary), Deborah Felmeth, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest; Kevin Unrath, Ilsley Library. Absent: Bryan Alexander (vice chair), Maria Graham.

Agenda
Call to Order
Len called the meeting to order at 8:12.

Approve Minutes
The May 11, 2016 meeting minutes were approved.

Treasurer’s Report
Susan reported that the budget continues to be in good shape. Comcast’s quarterly payment increased about $600 to $25,408, which is in line with expectations. Dick reported that the periodic upgrading of equipment continues with the recent purchase of a new camera, audio equipment, and a tripod. The cost was 4300.

Town Offices Transition.
Dick and Kurt reported that documentation of the transition to the new town office continues. Coverage includes movement of the 88 Main Street building, time-lapse coverage of the construction of the new town offices, the ribbon cutting ceremony, an interview with Glenn Andres on the history of the old high school/town offices, an interview with Howard Kelton and Beth Dow on Middlebury 5-0, interviews with high school alumni by Middlebury College students. Upcoming demolition of the old town offices will be documented with time-lapse coverage. Dick is investigating how to integrate all this new information and past extensive meeting coverage of planning for the new town offices. See Archiving below. Kurt suggested a deadline for this work could be the completion of the community park that will replace the old town office building foot print. The one-acre green space could be ready this fall.

Archiving
MCTV’s March annual meeting focused on the importance of making Middlebury’s extensive historical records, among the most complete of any town in New England, easily accessible. As a first step, Dick has begun inventorying all MCTV’s coverage of discussions on the need for a town office building, starting with November 2011 selectboard meetings. A system for searching this coverage could serve as a model for other archiving, such as the Crosstown Bridge and the proposed enlargement of the railroad underpass. Archiving the station’s programs is a longstanding goal, but it is both time intensive and requires an institutional memory such as Dick’s. The board agreed that outside experts/volunteers/ research assistants may be needed both to develop a search engine and to do the actual archiving. Dick noted that while there have been no formal meetings since our annual meeting, he continues to informally share and get updates on archival plans and projects with other organizations.

Fact Finding
Susan reported that the Fact Finding Group—Len, Susan, Jennifer, and Dick—met on May 18 to discuss the long- and short-term ramifications of Dick’s desire to work part-time. As part of the fact finding, the group discussed the possibility of Ilsley, given its ever closer program collaboration with MCTV, being the access management organization that would oversee station operations. Len, Susan, and Jennifer will meet with Kathleen Ramsay and Kevin Unrath on June 18. The group will present its findings at the July board meeting. Susan’s report is attached.

Health Reimbursement
MCTV has a longstanding ad hoc approach to helping staff with medical expenses, such as insurance premiums, co-pays, and bills not covered by health insurance. There have been no formal guidelines on how to distribute the annual allocation of $10,000. Susan, who has been leading the effort to clarify this coverage, will meet with Kevin to discuss the library’s extensive guidelines on health care coverage

Recent Activity
Dick and Kurt reported that Joe Schine continues to finetune the transition from the old website to the new, more accessible website and to determine the best search structure. Dick continues to monitor new technology that would improve program transmission quality to HD standards. MCTV is dependent on Comcast upgrading its infrastructure before it can invest in new complementary HD equipment. Community television stations have requested that the Public Service Board require this upgrade in its current renegotiation of Comcast’s certificate of public good. About a third of MCTV’s programs are available in high definition through the web. Programs on cable can only be transmitted in standard definition. Kurt reported he will working next fall with the TV News Club, a group of high school students, to create a bi-weekly, three- to five-minute news show. Kurt also reported that MCTV video camp students will be participating again this summer in a spoof of a classic movie. The project is coordinated by Northampton Community Television.

Future Trends
In Bryan’s absence, the future trends discussion was carried over to July meeting.

Other Business
The board has long looked for ways to increase public knowledge of MCTV programs. Comcast will not include any information about MCTV in its correspondence with cable customers. Given our close association, Kevin said Ilsley would be pleased to include a What’s Happening at MCTV box in its monthly newsletter.

NextMeeting Date
June 8, 2016

Adjournment
The meetingadjourned at 9:35.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, May 11, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order
Approve April 13 Minutes
Treasurer’s Report
VAN Annual Meeting Recap
Town Offices Coverage
Reorganization
Parade
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
May 11, 2016 Office, Ilsley Library
Present: George Bellerose (secretary), Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director),
Kurt Broderson (technology coordinator). Absent: Bryan Alexander (vice chair), Deborah Felmeth, Kevin Unrath, Ilsley Library

Agenda
Call to Order
Len called the meeting to order at 8:01.
Approve Minutes
The April 13, 2016 meeting minutes were approved.

Treasurer’s Report
Susan reported that MCTV has received the library’s share of Kurt’s salary, about $19,000, and that budget continued to be “on track.” Dick noted that
Comcast’s first quarter 2016 payment represented a 4% increase as expected.

Vermont Access Network Annual Meeting Recap
Dick, Kurt and George attended the May 6 business meeting and seminars held at the VCAM studio in Burlington. Dick reported that pre-file testimony in Comcast’s CPG renewal hearings before the Public Service Board is now complete. Over the coming year the discovery and rebuttal phases will follow. Comcast’s 11-year certificate runs out in 2017. Comcast has refused to list community television programs in its cable channel guide in the past. How forthcoming Comcast will be to this and longstanding signal-quality concerns is not clear.MCTV’s 2017 renewal with Comcast will be largely based on this master CPG. Dick noted that VAN is also investigating a civic network that will permitsharing of computer functions. Kurt attended the live streaming session and will be visiting a state-of-the-art station to see how it operates. George attended the social media session and was impressed by VCAM’s extensive use of social media to promote its programs. MCTV has relied on program producers, such as Chris and Jennifer, to do their own social media promotion, such as through announcements on Front Porch Forum. Kurt felt that MCTV, given its limited resources, was using YouTube and Facebook effectively.

Town Office Coverage
Dick’s worst nightmare, a very noisy selectboard meeting room, has come true. BreadLoaf will attempt to quiet the offending fans. Dick once again impressed
the board with his all-encompassing geekiness. In this case, acoustics. Other tweaks to come include placement of meeting cameras and updating of announcements on the lobby monitor. Kurt did the initial programming with the understanding that the town would take over that responsibility. Archival coverage. Kurt has completed an hour-long time-lapse program chronicling the construction of the new town offices. This could be combined with the moving of the 88 Main Street building to Cross Street, the ribbon-cutting opening, and the time-lapse coverage of the upcoming demolition of the old town offices. Other programs include a recent interview with Glenn Andres on the history of the old high school/town office building. A college intern has interviewed high school alumni as has Middlebury 5-0. All these programs will be listed on the MCTV website as they become available. The board will also alert the select board and The Addison Independent of this community resource.

Reorganization
Susan, Len, and Jennifer will be interviewing Dick, Kurt, Kathleen, and Kevin in the coming weeks on the implications of Dick moving to part-time work. They will report on their fact finding at the July meeting.

Parade
Meet behind the library at 7:30 for last-minute assembly of Eric’s float truck. Banners will highlight Ilsley and MCTV collaboration.

Recent Activity
Len updated the board on past and future Story Matter interviewees. Kurt reported that MCTV cannot post the Indiana Jones spoof until copyright concerns over use of original score music are resolved. Northampton community television will be creating a similar crowd-source video this summer. MCTV youth video producers will participate again. Kurt is also planning a homegrown video. More later. Jennifer reported that finding female guests for Middlebury 5-0 is difficult and that male guests far outweigh female guests. Board members will alert Jennifer to possible guests and Dick and Kurt will attempt to monitor gender representation/equality in programming when the new archiving system is fully functioning. Joe Schine, website developer, continues to tweak the system, such as a search function that smoothly integrates the old and new archival systems.

Other Business
Susan will lead a discussion at the June meeting on MCTV’s health care reimbursement program. Coverage and timely reimbursement will be discussed.

Future Trends
In Bryan’s absence, the future trends discussion was carried over to June meeting.

Next Meeting Date
June 8, 2016

Adjournment
The meeting adjourned at 9:37.

MCTV BOARD MEETING AGENDA
MCTV BOARD MEETING
Wednesday, April 13, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA

Call to Order
Approve February 10 Minutes
Treasurer’s Report
Election of Officers
Annual Meeting Recap
Town Offices Coverage
Reorganization
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV BOARD MEETING MINUTES
MCTV Board Meeting
April 13, 2016
MCTV Studio

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Susan Shashok (treasurer), Len Rowell (chair), Missing: Maria Graham, Jennifer Molineaux. Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest: Kevin Unrath

Agenda
Call to Order
 Len called the meeting to order at 8:15.

Approve Minutes
The February 10 meeting minutes were approved.

Treasurer’s Report/Budget
Susan reported that the 2016 budget, representing a 2.5% increase over the 2015, budget was “A-OK.” On the revenue side, Dick reported that he had conservatively planned on a Comcast budget increase of about 3%. The budget envisions drawing down the $88,000 fund balance by about $16,000. With the drawdown, the fund balance would still slightly exceed the desired six-month operating reserve, Dick said.

Election of Officers
The current officers—Len Rowell, chair; Brian Alexander, vice chair; and George Bellerose, secretary—were unanimously reelected for one-year terms. They will not let their power go to their heads.

Annual Meeting Recap
The board agreed that the roundtable discussion, Archiving Our Community, had been a very valuable first step in thinking about how Middlebury can best preserve its past while looking to needs of the future. To build on the interest of the dozen-plus community organizations, the board proposed the following approach and next steps. MCTV does not want to take “ownership” of the community’s archiving efforts. Rather MCTV should encourage sharing of information on archival efforts and in “keeping everyone in the loop.” Toward that end, the discussion summary in the annual meeting notes and Bryan’s computer notes will be sent to participants with an invitation to comment on next steps. This material will be included in a thank-you-for-attending note written by Kurt.
MCTV will create an archives file on its website that will contain information on our archiving efforts. The site could also contain links to the archiving programs of other organizations. Kevin will send a copy of the tape of the annual meeting to the Vermont Historical Society. MCTV’s ongoing effort to improve access to the station’s 25 years of programming could, given the time constraints of Dick and Kurt, require the hiring of an intern or other help. This process should begin as soon as possible as much of MCTV’s inventorying efforts is filed in Dick’s head. While Dick has a formidable cranial hard drive, he is planning to reduce his MCTV involvement. (See later discussion.)All this activity dovetails with the objective in our access plan to constantly monitor how we are listening and responding to community needs.

Town Offices Coverage
Dick reports that production equipment for the first taping of the select board, April 13, is in place. Some tweaking remains. Kurt has programmed a Community Bulletin board to be shown on a monitor in the lobby. This monitor could also show meeting coverage to overflows when the conference room is full.
The formal opening of the new offices will be April 29. Deborah and Len report that the interview with Glenn Andres is upcoming. Middlebury College students will be interviewing alums who attended the high school before it became town offices. MCTV will film the demolition of the old town offices as it has the construction of the new town offices. Kurt will edit the extensive coverage and create a time-lapse program.

Reorganization/Staffing
Dick, Mr. MCTV for the past 20 years, would like to cut back on his hours as he nears 70. This change will have many short- and long-term governance, staffing, and relationship ramifications, many of which we may not foresee presently. A three-person committee, Len, Susan, and Jennifer, will begin an information-gathering study—interviewing staff, library, school and town officials—and will report back to the board in July on next steps. In essence, how can and should we adjust and improve out structure. Given our close relationship with Ilsley, Kevin, who has just gone through a library strategic planning process, will be closely involved in the discussion.

Recent Activities
Kurt reported that the recent showing of the Raiders of the Lost Ark spoof at the Marquis Theater was well received. He will be discussing the film at Project Independence. Two summer video camps are planned. A future film, built around a spoof of War of the Worlds, is being considered, Kurt said. Don’t listen to your radios, he advises. MCTV is ok.

Future Trends
Bryan reported that middle and high school students are continuing to embrace and master new technologies, such as 3-D printing. NPR is struggling to find its place and its economic future with many listeners now accessing programs through mobile applications and not through local public radio stations, which financially support national programming. Bryan said his new interview program with prominent technology and education thinkers is available on his website. MCTV will show the program, Future Trends Forum, on Channel 16.

Other Business
Memorial Day. The MCTV float, which provides 30 seconds of televised fame to parade watchers, will return by popular demand. Dick will contact Eric about the availability of his truck. There will be banners but not the extensive paper decorations of the truck as in the past. MCTV will work with the library on its proposed theme of fitness. The VAN annual meeting will be in Burlington on May 6. Those interested in attending should contact Dick.

Next Meeting Date
May 11.

Adjourn
The meeting adjourned at 9.50

MCTV ANNUAL MEETING AGENDA
Wednesday, March 16, 2016 4:00pm
Ilsley Library Meeting Room

Business Meeting
Call to Order
Approve 2015 Annual Meeting Minutes
Treasurer’s Report
Adopt Budget
Elect two At-Large Board Members
Other Business
Adjourn

Roundtable Discussion: Archives in the 21st Century
A Community Needs Assessment

MCTV BOARD OF DIRECTORS AND STAFF
March 16, 2016

Len Rowell, Chair At-Large 2014-2017
Bryan Alexander , Vice Chair UD#3 2015-2018
George Bellerose, Secretary At-Large 2013-2016
Susan Shashok,Treasurer Selectboard, 2014-2017
Jennifer Molineaux ID#4 2015-2018
Deb Felmeth At-Large 2014-2017
Maria Graham, Ilsley Library At-Large 2013-2016

Dick Thodal, Executive Director
Kathy Wheatley, Programmer
Kurt Broderson, Technology Coordinator

MCTV Annual Meeting 2016 Minutes

Wednesday, March 16, 2016
Ilsley Library, Vermont Room

Present: George Bellerose (secretary), Bryan Alexander (vice chair), Deborah Felmeth, Maria Graham (late), Jennifer Molineaux, Len Rowell (chair), Susan Shashok. Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator).

Business Meeting
Call to Order
Len called the meeting to order at 4:09.

Approve 2015 Annual Meeting Minutes
The 2015 annual meeting minutes were approved.

Budget/Treasurer’s Report
The 2016 budget of $154,325 was approved. This represents about a 2.5% increase over the 2015 budget.

Other Business
None.

Adjourn
The business meeting was adjourned at 4:20.

Roundtable Discussion: Archiving Our Community in the 21st Century. Bryan Alexander: Moderator

As is MCTV’s custom, a very short business meeting was followed by an extended discussion of community needs and interests. This year’s theme was the challenges and opportunities in using new digital platforms to record and archive community events.

Prior to the 75-minute discussion, Kurt Broderson showed a several-minute trailer of a crowd-sourced spoof of “Indiana Jones and Raiders of the Lost Ark.” Four of the 42 scenes were mainly produced by Middlebury youths, most of whom had attended MCTV summer video camps. The hour-plus video, which was organized by Northampton (Mass.) Community Television, received its area premier at the Marquis Theater following the meeting.

The very lively roundtable discussion began with a survey of how the approximately 20 attendees, representing town government, educational organizations, like Middlebury College and the University of Vermont, community television stations, historical organizations, such as the Sheldon Museum, and individuals, were currently using and/or archiving material. Attendees also addressed how they were searching for best practices and adopting and adapting new digital technologies.

What was clear is that there is no single, meets-all-needs format and platform and that everyone is learning as they go and learning from each other. New resources, such as the Digital Public Library of America, the Wayback Machine, and the National Digital Newspaper Project, are constantly emerging and making information of all kinds easily accessible.

Middlebury has, attendees believed, one of the most, if not the most, complete records of community life in New England. Dick Thodal, in showing a MCTV-produced video of the history and construction of the Cross Street Bridge, stressed the historical value of the town’s trove of old photographs, newspapers, and governmental records.

The challenge, several attendees noted, is given the cost and time in digital archiving what are the ground rules to determine how and what to save. Town officers are now moving to new headquarters and trying to decide what to do with boxes and boxes of basement records, Ann Webster, town clerk, said.

There were, attendees, agreed some rules of thumb in addressing the financial and resource challenges in archiving years and years of records of all kinds.

First, inventory what you have. Decide what is essential, who will need it, and how they would use it. Get second opinions when you’re not sure of records long-term value.

It is difficult to know how technology will change in coming years—from casettes to CDs to DVDs to the Cloud—so be flexible and keep the originals, especially old technologies that have largely vanished. Middlebury College Special Collections, for example, keeps wax cylinders of old folk recordings and their mechanical players.

Given the constant change, community organizations, such as Ilsley Library, the Sheldon Museum, the College, and MCTV, are attempting to create and adopt interoperable standards, Kevin Unrath, library director, said.

In summing up, Bryan Alexander noted that the keys to success would be to continually involve the community in the record-keeping process and to retain the hyperlocal focus of these efforts. Repeating earlier suggestions, Bryan said the goal must be to keep track of the past with an eye on the future.

MCTV Board Meeting Minutes

February 10, 2016
Office, Ilsley Library
Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah Felmeth, Maria Graham, Jennifer Molineaux, Len Rowell (chair), and Susan Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson (technology coordinator). Guest: Kevin Unrath, Ilsley Library

Agenda
Call to Order
Len called the meeting to order at 8:11.
Approve Minutes
The January 13, 2016 meeting minutes were approved.
 
Treasurer’s Report
 Susan reported that Comcast’s recent quarterly payment represented a 6% increase over a year ago. Despite fears of “cord cutting” as people access programs via the Internet instead of cable, Comcast’s annual payments continue to increase annually at a 4% to 6% rate.

Annual Meeting
The annual meeting was rescheduled to March 16, 2016 in the Ilsley Conference Room from 4:30 to 6. After extensive discussion the board settled on a theme, “Archiving Our Community in the 21st Century,” that will bring together a cross-section of area organizations for a brain-storming session. The board will ask Rebecca Irwin, a former Ilsley Library board member and director of special collections and archives at the College, to keynote and moderate the discussion.
The board will invite the following organizations, Ilsley Library, Vermont Folklife Center, Sheldon Museum, Middlebury College, Addison Independent, as well as representatives from the school system, economic development, town government, police, and the courts. The public will be invited as well.
Dick reported that MCTV could become a test station for introduction of the state-of-the-art, multi-platform PB Core archival system. The Vermont Access Network is considering PB Core as the archiving system for all community television stations.
The board will invite Angelike Contis, executive director of Mt. Mansfield Community Television who is heading VAN’s archiving study committee, to attend.
A subcommittee of Dick, Len, George, and Kevin will meet on February 18 to fine tune plans for the meeting.

Website
The website is up and running and archived programs are now being transferred from the old to the new website. Kurt and Joe Schine continue to tweak the site, based on user comments, for greater accessibility.

Budget
Dick is continuing to monitor the long-term financial implications of Comcast’s new Certificate of Public Good now being negotiated with the Public Service Board. The 11-year contract will take effect next year.
Dick also alerted the board that he is considering reducing his hours in the future and that the salary line item and work hours and responsibilities would have to be adjusted.

Future Trends
Bryan briefly described the increasingly present world of The Internet of Things where users can be interconnected to nearly everything, any time, and from any place. This access while convenient raises serious privacy questions that have not yet been resolved.
Bryan is also starting a weekly interview program where he will talk with leading thinkers about the future of technology and education. He will send board members a link.

Other Business
Maria’s five-year Ilsley Library board term is over but she has agreed to informally represent the board until an Ilsley representative is named.
Kurt reported that the children’s media lab’s spoof video of Raiders of the Lost Ark will be shown at the Marquis Theater following the town meeting on February 29. Student producers will discuss the video prior to its showing.
Dick reported that he has a second grandchild. When pressed, he showed the board photographs of the day-old boy. The board unanimously approved of the pictures.

Next Meeting Date
March 16, 2016

Adjournment
The meeting adjourned at 9:35.

MCTV BOARD MEETING AGENDA
Wednesday, February 10, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve January 13 Minutes
Treasurer’s Report
Annual Meeting
Website
Budget
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

MCTV Board Meeting Minutes
January 13, 2016
Office, Ilsley Library

Present: Bryan Alexander (vice chair), George Bellerose (secretary), Deborah
Felmeth, Maria Graham, Len Rowell (chair), Missing: Jennifer Molineaux. Susan
Shashok (treasurer). Staff: Dick Thodal (executive director), Kurt Broderson
(technology coordinator). Agenda

Call to Order
Len called the meeting to order at 8:15.
Approve Minutes The December 9, 2015 meeting minutes were approved.

Treasurer’s Report/Budget
In Susan’s absence, Dick reported that 2015 expenses were $20,000 less than budgeted. This surplus reflects the carry forward of $15,000 of the $20,000 capital expense budget. This amount has been ear marked to upgrade MCTV’s aging transmission infrastructure in the coming year. Five thousand dollars represents the unspent portion of the $10,000 health care benefits line item. The current balance, $87,000, is slightly greater than MCTV’s normal reserve of six months of operating expenses. Annual Meeting The annual meeting was set for March 17, 2016 in the Ilsley Conference Room from 4:30 to 6. The board discussed having a panel discussion with the Vermont Folklife Center and Sheldon Museum on how the three organizations can work individually and cooperatively to record and archive town history in a changing media and digital landscape.

New Town Office
Len updated the board on MCTV and town efforts to document the demise and history of the old town offices and to celebrate the opening of the new town offices. MCTV’s webcam recording of the construction of the new town offices will be edited by Kurt and broadcast. Opening ceremonies of the new town offices and gym will be filmed as will the demolition of the old town offices and gym in the spring. In addition, MCTV will interview Glenn Andres and Pat Armstrong about the history of the old high school/town office building. Kathleen Ramsay has appointed a three-person committee to coordinate opening ceremony activities. Other suggestions include recording of a walk through the existing offices and gym with a local historian; a story circle of individuals with memories of the building that could be moderated by the folklife center; students in the Youth Media Lab interviewing people; having Sheldon Museum display historical photographs of the building and its surroundings; placing an i-Pad in the town offices where visitors could record their reminisces.

Website
Joe Schine, a former MCTV intern and now a web developer, demonstrated the new more accessible MCTV website which will now use the same operating system, Word Press, as the library. The website, which employs click-on graphics and a much more easily searched archive, should be ready for public use in several weeks. Programs will now be available through YouTube, which raises the possibility that material could be downloaded for commercial purposes. Programs and content, such as selectboard meetings, cannot be used for commercial purposes. Policing the use of material on YouTube’s widespread and rapid transmission is difficult.

Access Plan
Dick suggested that the annual review of our community access plan start with a brain-storming session not with an item-by-item review of the currrent plan. No date was set for the review.

Future Trends
Due to the length of the meeting, Bryan’s report was postponed to February.

Other Business
Maria reported that her five-year term on the Ilsley board will end in February and her concomitant
membership on the MCTV board will end following the February meeting. The board believes continued Ilsley representation on the MCTV board is critical given our close working relationship. Maria noted
that the board’s long-term planning committee has considered the possibility of even closer ties with MCTV, such as being its umbrella organization should Comcast funding diminish or disappear. Beyond filling Maria’s position, the board may have to modify the two seats allocated to school representatives if a consolidated school district and board are approved in the spring.

Next Meeting Date
February 10, 2016

Adjournment The meeting adjourned at
9:54.

MCTV BOARD MEETING AGENDA
Wednesday, January 13, 2016 8am
MCTV Studio Third Floor Ilsley Library

AGENDA
Call to Order
Approve December 9 Minutes
Treasurer’s Report
Annual Meeting
Town Office Items
Website
Budget
Access Plan
Recent Activities
Future Trends
Other Business
Next Meeting Date
Adjourn

Public, Educational, and Governmental Access for Middlebury, Vermont